Coordinator, Student Innovation Idea Labs

Type of Appointment: Full-Time, Probationary
Collective Bargaining Unit: California State University Employees Union – CSUEU (Unit 7)
Job Classification: Administrative Support Coordinator I
Anticipated Hiring Range: $3,864 - $3,865 per month
Work Hours: Monday – Friday, 8am – 5pm, unless notified otherwise

THE DEPARTMENT
The Student Innovation Idea Lab (SIIL) supports student inventors, creators, and entrepreneurs. It is a resource for students and faculty on the campus and for our surrounding business community, stimulating innovation, technology development, and creativity primarily to support the workforce development of our students, but also to foster transfer and commercialization of their projects. It supports innovative, creative, and entrepreneurial student projects. The experience students obtain in developing their projects will be of great benefit to them by developing a resilient steadiness and growth mindset in our students.
DUTIES AND RESPONSIBILITIES
Function as the administrative lead for the SIIL, including completing HR processes to hire and on-board student assistant staff; tracking and reviewing student timecards; managing student staff and volunteer schedules; with the faculty director manage budget, purchases and ensuring adherence to CPP (Cal Poly Pomona) policies including providing running budget progress; prepare and coordinate travel documentation for SIIL-related travel; manage equipment maintenance and repair schedules and consumable inventory with the student assistant staff.
Coordinate and create programming associated with the SIIL mission. This includes organizing safety training protocol, training workshops, securing guest speakers and lecturers and giving presentations; supporting summer programming for CPP and the boarder public; supporting the director in mentoring staff and developing relationships with industry and alumni partners to provide mentorship; and other duties related to supporting the director in their duties.
Develop relationships internal to CPP with other departments across the university, individual faculty, student clubs and teams with the objective of building a mutually supportive network
Develop relationships external to CPP with other institutions and industry partners that align with SIIL values and mission
Coordinate activities with other offices within Academic Innovation; supporting (where capacity permits) other offices with their administrative tasks

QUALIFICATIONS:
High School Diploma/GED - and
DL NUMBER - Driver License, valid and in-state
Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Ability to:
Apply a variety of policies and procedures where specific guidelines may not exist.
Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
Draft and compose correspondence and standard reports.
Handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature.

Working knowledge of budget policies and procedures.

PREFERRED QUALIFICATIONS:
One (1) year of administrative work experience in entrepreneurial/small business/project management experience, in education, health care, design services, manufacturing or event planning; demonstrated knowledge of CPP and Cal State University system bureaucracy.
Ability to:
Work closely with students and work across departments, colleges and multiple organizational units.
Plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Anticipate problems and address them proactively.
Effectively interpret, organize, and present information and ideas in written or oral form.
Enter data and track information in a spreadsheet.

Skill in research, collection, evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with a broad administrative impact and implications.
Working knowledge of operational and fiscal analysis techniques.
Thorough knowledge of English grammar and ability to effectively convey ideas in writing to audiences across campus and with external partners.

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.

We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona's future as a university must be linked to the success of its Black community.

More information about our campus initiatives can be found on the Office of Inclusive Excellence's website .
Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy .

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy .
CSU Classification Salary Range

This position is part of the (UNION) bargaining unit 7. The CSU Classification Standards for this position are located on the CSU Classification Standards website.The CSU Salary Schedule is located on theCSU Salary Schedule website . The classification salary range for this position according to the respective skill level is: minimum $3,864 and maximum $6,072 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website .
Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at the California Child Abuse and Neglect Reporting Act policy .

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at the Cal Poly Pomona's Annual Security ReportandCal Poly Pomona's Annual Fire Safety Report .
Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ******. For more information, go toEmployment Notices .
Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.